Run every purchase from the supplier quote to the approved invoice: quotes compared, POs sent, receipts recorded and invoices matched before anyone pays.
For purchasing, receiving and AP teams, from the supplier quote to the invoice.
AI reads. Your business logic decides. Your team approves.
Carrier rates, surcharges and accessorials captured and coded for AP
Results for Our Customers
Design partner
AI Procurement DeskInvoice MatchingSpecialty chemicals & ingredients distribution
Challenge: Carrier invoices arrived in every format, with fuel surcharges, detention, and accessorial charges that only a sample of invoices ever got checked against what was agreed.
Solution: Agents extract base rates, surcharges, and accessorials as line items and match every invoice before payment.
Results for Dempsey Corporation
99%
extraction accuracy, engagement-wide
<10%
flagged for review, engagement-wide
Hours → minutes
per batch, engagement-wide
Works with Your ERP
Status written back where the connector supports it.
It covers one purchase from the request for quote to the approved invoice: supplier quotes compared, the purchase order sent, the goods receipt recorded, and every supplier and freight invoice matched. A person approves only the exceptions.
02How are supplier quotes compared?
Each supplier's reply is read from your inbox and set beside the others on price, delivery time and terms. You choose the supplier, and the purchase order is drafted from that quote.
03Can it reorder stock that is running low?
When an item falls below its minimum, a replenishment purchase order is drafted for a buyer to approve. Once approved, it is sent to the supplier or through its portal.
04What is three-way invoice matching?
It checks an invoice against the purchase order and the goods receipt: quantity, unit price, extended amount and unit of measure. Out-of-tolerance lines pause for approval, and lines within tolerance continue.
05How is a freight bill audited against a contract?
Each charge is checked against the rate confirmation, or the most specific lane in the carrier contract. Fuel is recomputed and accessorials are checked against the schedule.
06Who approves an exception?
The approver answers from their queue. A freight bill can also be answered by chatbot or email, and an answer from any one closes the item. The decision is recorded once, with a reason on dispute or rejection.
07Which ERPs does it work with?
UpBrains works with the ERP you run, including NetSuite, Microsoft Dynamics, Epicor, Infor, Acumatica, SAP and Odoo. It also connects to the accounting systems QuickBooks and Xero. Status is written back where the connector supports it.
