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UpBrains AI

AI Procurement Desk

Procure-to-Pay Automation That Moves Every Purchase from Quote to Approval

For chemical, food ingredient and industrial distributors and building materials dealers: quotes, POs, supplier invoice matching and three-way invoice matching.

Start 14-Day TrialBook Invoice Assessment

The trial runs on supplier and freight invoices

4 checks
per invoice line: quantity, unit price, amount and unit of measure when stated
3-way
invoice, purchase order and goods receipt compared line by line when a receipt is recorded

Among the Companies Using UpBrains

End-to-End Procurement Automation

  • Quotes Compared

    Supplier quotes are requested and set side by side on price and delivery time.

  • Purchase Orders Sent

    The chosen quote or a low-stock reorder becomes a PO, sent to the supplier or its portal.

  • Receipts Recorded

    Each goods receipt is recorded against its purchase order as stock arrives.

  • Three-Way Matching

    Each invoice is matched to its order and receipt within your tolerance library.

  • Freight Bills Matched

    Freight bills are checked against the rate confirmation or the carrier contract.

  • Ready to Pay

    Matched invoices are approved and ready to pay, and a person decides the exceptions.

Purchase Process Automation Explained

  1. Request and Compare

    Send one request for quote, and the supplier replies are compared for you.

  2. Order and Receive

    Send the purchase order from the chosen quote, then record what arrives.

  3. Match and Approve

    Supplier and freight invoices are matched, and you approve only the exceptions.

Who It Is Built For

  • Chemical Distributors
  • Food Ingredient Distributors
  • Industrial Distributors
  • Building Materials Dealers

Results for Our Customers

Design partner

Dempsey Corporation

AI Procurement DeskInvoice MatchingSpecialty chemicals & ingredients distribution

Challenge: Carrier invoices arrived in every format, with fuel surcharges, detention, and accessorial charges that only a sample of invoices ever got checked against what was agreed.

Solution: Agents extract base rates, surcharges, and accessorials as line items and match every invoice before payment.

Results for Dempsey Corporation
99%extraction accuracy, engagement-wide
<10%flagged for review, engagement-wide
Hours → minutesper batch, engagement-wide

Garry M.

VP of Operations Innovation

Bring a batch of supplier invoices, and see each matched to its PO and receipt.

Book Invoice Assessment

Benefits and ROI

  • Faster Buying

    Quotes arrive side by side, so the order goes out sooner.

  • Fewer Overpayments

    Wrong prices and quantities are caught before the money leaves.

  • One Record per Purchase

    The quote, order, receipt and invoices stay together on one transaction.

  • Always Audit-Ready

    Every match, tolerance and approval is kept on record.

Estimate Your Savings

Purchase orders a month, 0 to 1,000,000

Minutes of handling, 0 to 600

In your currency, 0 to 1,000

Share of purchase orders a person still reviews, 0 to 100

Errors Today (Optional)

Errors that reach a customer or a regulator today, 0 to 100,000

In your currency, 0 to 1,000,000

An estimate from your inputs, not a quote

How This Is Calculated
  • Hours today = monthly volume × minutes each ÷ 60.
  • Hours with the product = monthly volume × still reviewed ÷ 100 × minutes each ÷ 60.
  • Monthly saving = (hours today − hours with the product) × cost per hour, and the annual saving is the monthly saving × 12.
  • Cost of errors today = errors per month × cost per error: a cost you carry today, not a saving.
  • The starting values are examples, so replace them with your own.
  • A transaction a person still reviews takes as long as it does today.
  • The subscription is not included.
  • Results are plain numbers in the currency you entered.

Try It on Your Own Supplier Invoices

The trial includes supplier invoice matching and freight bill matching on your own invoices.

  1. Create Your Account

    Sign up with your work email and name your company.

  2. Finish Setup

    Setup opens on the supplier invoice goal, and your new account comes with a 14-day trial.

  3. Try It on Your Supplier Invoices

    Send your own supplier invoices during the trial and review the matches.

Start 14-Day Trial

Frequently Asked Questions

What does procure-to-pay automation cover?

It covers one purchase from the request for quote to the approved invoice: quotes compared, the purchase order sent, the receipt recorded, and supplier invoice matching on every bill. A person approves only the exceptions.

How does purchase order automation handle supplier quotes?

Each supplier's reply is read and set beside the others on price and delivery time. You choose the supplier, and the purchase order is drafted from that quote.

What is three-way invoice matching?

It checks an invoice against the purchase order and the goods receipt: quantity, unit price, extended amount and unit of measure. Out-of-tolerance lines pause for approval, and lines within tolerance continue.

How is a freight bill checked against the carrier contract?

Each charge is checked against the rate confirmation, or the most specific lane in the carrier contract. Fuel is recomputed and accessorials are checked against the schedule.

How much does procurement automation cost?

You can try supplier invoice matching on your own invoices with a 14-day trial. Paid plans are priced on the number of transactions you process each month.

Keep Reading

The Costliest Supplier Invoice Mistakes and Their Fixes

The recurring mistakes that slow AP teams and raise risk, from paying before matching to treating every invoice as an exception, and the control for each.

Get the Guide

See It Work on Your Invoices

Create your account and try it on your own invoices during the trial, or book a walkthrough with our team first.

Start 14-Day TrialBook Invoice Assessment