AI Operations Workspace for Wholesale Distributors
Wholesale Distribution Software for Orders and Supplier Invoices
UpBrains AI is wholesale distribution software for HVAC/R, plumbing, electrical, hardware, PVF, building materials, industrial and MRO distributors.
AI reads. Your business logic decides. Your team approves.
For wholesale distributors selling to contractors, plants and facilities.
What You Get
AI Order Desk
Customer POs, RFQs and job quotes from email become quotes and sales orders in your ERP.
AI Procurement Desk
Supplier and freight invoices matched to the purchase order and receipt before payment.
Wholesale distribution runs by trade: HVAC/R, plumbing, electrical, hardware, tools and security, industrial PVF, lumber and building materials, industrial supplies and MRO.
UpBrains AI reads customer orders and supplier invoices from email, checks each line against your items and prices, and sends exceptions to the person who decides.
Each trade below speaks its own language, and each one runs on the ERP you already have.
Your Records and Standards
A distributor’s margin is set line by line, so each customer order and each supplier invoice has to agree with the price it was sold or bought at.
What You Issue
- Quote
- Sales Order Acknowledgment
What You Receive
- Contractor Purchase Order
- Supplier Invoice
- Packing Slip
- Freight Bill
Standards and Regulations
- ISO 9001 Quality Management Systems
Each contractor purchase order becomes a checked sales order, and each supplier invoice matches its purchase order and receipt before it is paid.
Results for Our Customers
5,000,000+
emails, tickets, and messages read by AI
100,000+
hours saved by our clients
2,000,000+
pages of files and attachments read by AI
Frequently Asked Questions
What is wholesale distribution software?
It is software that reads the purchase orders, RFQs and invoices a distributor handles by email and carries them into the ERP. UpBrains AI matches each line to your items and prices, flags the exceptions and lets your team approve the rest.
Which wholesale trades is this built for?
HVAC/R, plumbing, electrical, hardware, tools and security, industrial PVF, lumber and building materials, industrial supplies and MRO each have a page in their own terms. Every trade runs the same two jobs underneath, customer orders coming in and supplier invoices going out to pay.
Where do approved orders and invoices go?
Quotes, sales orders and matched invoices post to NetSuite, Acumatica, Epicor, SAP, Microsoft Dynamics and a custom ERP. Your ERP stays the system of record, and the write is read back to confirm what landed.
Related Industries
HVAC/R Distribution
Contractor orders for equipment, ductwork and controls, season after season.
Plumbing Distribution
Job quotes and contractor POs for pipe, valves and fixtures, from quote to order.
Electrical Distribution
Bills of materials for wire, conduit and switchgear, read into project quotes.
Hardware, Tools & Security Distribution
Store and integrator POs for tools, fasteners and security gear, read into sales orders.
Industrial PVF Distribution
Pipe, valves and fittings orders, and mill test reports checked by heat number.
Lumber & Building Materials
Builder takeoffs and material lists for lumber, drywall and roofing, read into quotes.
Industrial Supplies
Bearings, hydraulics and pneumatics orders matched through your part cross-references.
MRO Distribution
Reorder lists and blanket orders for tools, PPE and janitorial supplies, read into orders.
All Industries
Your Walkthrough
Walk us through one of your transactions, and see it run on your own data.