Product
AI Operations Workspace for Distributors and Manufacturers
UpBrains AI is an AI Operations Workspace for wholesale distributors and specialty manufacturers: HVAC/R, plumbing, electrical, hardware and industrial distributors, and chemical, ingredient, coatings, plastics and packaging companies. It reads customer POs, RFQs, supplier quotes and invoices, certificates of analysis (CoAs) and safety data sheets (SDSs) from email and portals, checks them against your business logic, routes approvals to your team, and posts the result to your ERP.
For specialty chemical, ingredient and coatings distributors and manufacturers.
AI reads. Your business logic decides. Your team approves.
AI Order Desk
RFQs answered and customer POs filed to your ERP, with the whole deal in view.
- RFQs become quote responses drafted from your catalog, for a rep to send.
- Customer POs from email and EDI are filed to your ERP as validated sales orders.
- Your team reviews each RFQ and PO once, with every problem already found.
- The ERP record is read back after the write, and any difference is raised.
>90%of orders need no touch
AI Procurement Desk
Supplier quotes compared, and invoices and freight bills matched before anyone pays.
- Each invoice line is paired with its purchase order and receipt.
- Carrier bills are checked charge by charge against the rate basis.
- One tolerance library applies at company or supplier scope.
- Out-of-tolerance items pause for a person to approve, reject or dispute.
99%extraction accuracy, engagement-wide
CoA Intelligence
Every supplier certificate checked against your specification, and yours generated.
- Every supplier certificate is checked against the specification you published.
- Outbound certificates are generated from your lot and test data on your template.
- Every accept, waive or reject keeps the reason and who decided.
100%of lots checked against the plant's negotiated spec
SDS Intelligence
Every supplier safety data sheet re-issued as your own, and kept current.
- Supplier sheets become yours for Canada, the US or both, in the languages required.
- Supplier sheets are captured and your library kept on the current revision.
- A second person approves each safety data sheet before it publishes.
SDS Intelligence was built alongside Dempsey's quality and regulatory team: supplier SDS intake, bilingual authoring, and regulatory watch, validated against a real SDS load.
Works with Your ERP
Status written back where the connector supports it.
- Oracle NetSuite
- Dynamics 365 Business Central
- Dynamics 365 Finance & SCM
- Epicor P21
- Infor
- Acumatica
- SAP Business One
- SAP ECC
- SAP S/4HANA
- Odoo
- QuickBooks
- Xero
Frequently Asked Questions
What is an AI operations workspace?
It is one place per customer order, supplier order or lot where the conversation, attachments, approvals and exceptions stay together. UpBrains reads each order, invoice or certificate, checks it against your business logic and posts the result to your ERP.
Who is UpBrains built for?
Specialty chemical, ingredient, coatings, plastics and packaging manufacturers and distributors. These are businesses where lots, specifications, certificates and safety data sheets matter beside SKU, quantity and price.
Does it replace our ERP?
Your ERP stays the system of record. UpBrains reads from your inbox and portals, and posts the checked result to the ERP you already run.
Which workflows does it cover?
Customer RFQs, quotes and purchase orders, supplier POs, invoices and freight bills, and supplier Certificates of Analysis and Safety Data Sheets. Each has its own product section.
Who decides and who approves?
AI reads. Your business logic decides. Your team approves, and exceptions reach a person with the reason already written.
Which ERPs does it work with?
UpBrains works with the ERP you run, including NetSuite, Microsoft Dynamics, Epicor, Infor, Acumatica, SAP and Odoo. It also connects to the accounting systems QuickBooks and Xero. Status is written back where the connector supports it.
Trial
Try Our Product on Your Data First
See your own transactions run under your rules, with the approvals they raise.
- AI Order DeskConnect your customer service or sales inbox.
- AI Procurement DeskBring one of your supplier quotes or invoices.
- CoA IntelligenceBring one of your certificates.
- SDS IntelligenceBring one of your supplier SDSs.