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UpBrains AI

AI Procurement Desk

Freight Invoice Matching That Audits Every Carrier Bill Before You Pay

For chemical, food ingredient and industrial distributors and building materials dealers. Check every carrier bill against its rate and delivery before you pay.

Start 14-Day TrialBook Your Walkthrough

The trial runs on supplier and freight invoices

99%
extraction accuracy, engagement-wideDempsey Corporation
<10%
flagged for review, engagement-wideDempsey Corporation

Among the Companies Using UpBrains

What You Get

  • Every Bill Matched

    Each carrier invoice is matched to its rate confirmation or contract lane.

  • Fuel Recomputed

    The fuel charge is recomputed from the agreed rate before the bill is paid.

  • Accessorials Checked

    Each accessorial charge is checked against the carrier's schedule.

  • Disputes With Evidence

    A bill that disagrees comes with the evidence your team needs to dispute it.

How It Works

  1. Bring the Carrier Bills

    Carrier invoices arrive by email or upload, along with their shipment papers.

  2. Match and Compare

    Each bill is compared with the agreed rate and the delivery that took place.

  3. Approve or Dispute

    Your team approves the bills that match and disputes the rest with the evidence.

Who It Is Built For

  • Chemical Distributors
  • Food Ingredient Distributors
  • Industrial Distributors
  • Building Materials Dealers

Results for Our Customers

Design partner

Dempsey Corporation

AI Procurement DeskInvoice MatchingSpecialty chemicals & ingredients distribution

Challenge: Carrier invoices arrived in every format, with fuel surcharges, detention, and accessorial charges that only a sample of invoices ever got checked against what was agreed.

Solution: Agents extract base rates, surcharges, and accessorials as line items and match every invoice before payment.

Results for Dempsey Corporation
99%extraction accuracy, engagement-wide
<10%flagged for review, engagement-wide
Hours → minutesper batch, engagement-wide

Garry M.

VP of Operations Innovation

Walk us through one of your transactions, and see it run on your own data.

Book Your Walkthrough

Benefits and ROI

  • Fewer Overpayments

    Charges above the agreed rate are caught before the money leaves.

  • Cleaner Disputes

    Each dispute goes to the carrier with its evidence attached.

  • Carrier Trust Kept

    Carriers get clear answers with evidence instead of blanket holds.

  • Always Audit-Ready

    Every check and approval is kept with the bill it belongs to.

Estimate Your Savings

Freight bills a month, 0 to 1,000,000

Minutes of handling, 0 to 600

In your currency, 0 to 1,000

Share of freight bills a person still reviews, 0 to 100

Errors Today (Optional)

Errors that reach a customer or a regulator today, 0 to 100,000

In your currency, 0 to 1,000,000

An estimate from your inputs, not a quote

How This Is Calculated
  • Hours today = monthly volume × minutes each ÷ 60.
  • Hours with the product = monthly volume × still reviewed ÷ 100 × minutes each ÷ 60.
  • Monthly saving = (hours today − hours with the product) × cost per hour, and the annual saving is the monthly saving × 12.
  • Cost of errors today = errors per month × cost per error: a cost you carry today, not a saving.
  • The starting values are examples, so replace them with your own.
  • A transaction a person still reviews takes as long as it does today.
  • The subscription is not included.
  • Results are plain numbers in the currency you entered.

Try It on Your Own Carrier Invoices

The trial includes supplier invoice matching and freight bill matching on your own invoices.

  1. Create Your Account

    Sign up with your work email and name your company.

  2. Finish Setup

    Setup opens on the supplier invoice goal, and your new account comes with a 14-day trial.

  3. Try It on Your Supplier Invoices

    Send your own supplier invoices during the trial and review the matches.

The UpBrains team sets up freight invoice matching with you during the trial.

Start 14-Day Trial

Frequently Asked Questions

What is freight invoice matching?

It compares each carrier invoice with the shipment it bills for. The rate, the charges and the proof of delivery are checked before the bill is paid.

What does it match a carrier invoice against?

It matches the carrier invoice to the shipment record, the rate confirmation and the proof of delivery. A bill missing any of these is sent to your team.

How much does freight invoice matching cost?

You can try it on your own invoices with a 14-day trial. Paid plans are priced on the number of invoices you process each month.

Keep Reading

The Costliest Supplier Invoice Mistakes and Their Fixes

The recurring mistakes that slow AP teams and raise risk, from paying before matching to treating every invoice as an exception, and the control for each.

Get the Guide

See It Work on Your Invoices

Create your account and try it on your own invoices during the trial, or book a walkthrough with our team first.

Start 14-Day TrialBook Your Walkthrough