AI-Powered Purchase Order Extraction: Streamline PO Data Entry with UpBrains AI
📦 The Problem with Manual PO Handling
Purchase orders are core to business operations—yet most teams still process them manually, line by line. Each PDF, scan, or emailed form has to be read, interpreted, and keyed into procurement or ERP systems.
What if your system could do all that—automatically?
UpBrains Extractor empowers your team to build intelligent, document-aware agents that understand, extract, and act on PO content instantly.
🛠️ How to Extract Information from Purchase Orders with UpBrains AI
1️⃣ Navigate to the Extractor Section
From the UpBrains left-hand menu, open the Extractor module.
2️⃣ Choose Your Extractor Type
You can either:
Use a Prebuilt PO Extractor
Or click Create Custom Extractor for full customization
3️⃣ Configure Your PO Extractor
On the configuration screen:
✅ Name your extractor, e.g., “PO Extractor”
🧾 (Optional) Set Document Class to “Purchase Order”
🗒️ Instructions Field: Clearly state what you want extracted, such as:
PO Number
Buyer and Supplier Names
Issue Date & Delivery Date
Total Amount
4️⃣ Define the Extraction Fields
Start adding the fields you need:
Common Fields:
Purchase Order Number
Buyer Name
Supplier Name
Issue Date
Delivery Date
Total Amount
Line Item Fields: (For itemized products or services)
Product Name
Quantity
Unit Price
Line Total
5️⃣ Upload a Sample PO
Upload a sample file (PDF, image, or raw text) and hit Extract.
The AI reads the file, extracts the specified fields, and displays a preview.
🛠️ If the output isn't perfect, simply adjust your field definitions and run the extraction again.
6️⃣ Finalize and Publish
Once you’re satisfied, click Publish to make your extractor available for use in automation workflows.
🤖 Automate the PO Workflow with AI Agents
Now that your extractor is ready, it can power real-time automation. For example:
A new PO arrives via email
UpBrains AI extracts its details
Data is pushed into your ERP or purchasing system
An automated confirmation is sent to the requester or supplier
Your procurement process just became faster, cleaner, and smarter.
✅ Benefits of AI-Driven PO Extraction
Speed: Extract and process POs in seconds
Accuracy: AI reads the details exactly as instructed
Scalability: Handle hundreds of POs per day with ease
Seamless Integration: Syncs with your ERP or workflow engine
Audit-Ready: Structured data output means clean logs for compliance
🔄 Common Use Cases
Procurement Teams automating vendor order intake
Finance Departments matching POs with invoices
Supply Chain Ops using AI to trigger shipments
Accounts Payable reconciling orders with payments
🚀 Get Started with Smart PO Processing Today
Manual entry is yesterday’s workflow. UpBrains AI gives you the tools to extract, understand, and automate every PO interaction—saving time and improving process visibility.
AI-Powered Purchase Order Extraction: Streamline PO Data Entry with UpBrains AI
📦 The Problem with Manual PO Handling
Purchase orders are core to business operations—yet most teams still process them manually, line by line. Each PDF, scan, or emailed form has to be read, interpreted, and keyed into procurement or ERP systems.
What if your system could do all that—automatically?
UpBrains Extractor empowers your team to build intelligent, document-aware agents that understand, extract, and act on PO content instantly.
🛠️ How to Extract Information from Purchase Orders with UpBrains AI
1️⃣ Navigate to the Extractor Section
From the UpBrains left-hand menu, open the Extractor module.
2️⃣ Choose Your Extractor Type
You can either:
Use a Prebuilt PO Extractor
Or click Create Custom Extractor for full customization
3️⃣ Configure Your PO Extractor
On the configuration screen:
✅ Name your extractor, e.g., “PO Extractor”
🧾 (Optional) Set Document Class to “Purchase Order”
🗒️ Instructions Field: Clearly state what you want extracted, such as:
PO Number
Buyer and Supplier Names
Issue Date & Delivery Date
Total Amount
4️⃣ Define the Extraction Fields
Start adding the fields you need:
Common Fields:
Purchase Order Number
Buyer Name
Supplier Name
Issue Date
Delivery Date
Total Amount
Line Item Fields: (For itemized products or services)
Product Name
Quantity
Unit Price
Line Total
5️⃣ Upload a Sample PO
Upload a sample file (PDF, image, or raw text) and hit Extract.
The AI reads the file, extracts the specified fields, and displays a preview.
🛠️ If the output isn't perfect, simply adjust your field definitions and run the extraction again.
6️⃣ Finalize and Publish
Once you’re satisfied, click Publish to make your extractor available for use in automation workflows.
🤖 Automate the PO Workflow with AI Agents
Now that your extractor is ready, it can power real-time automation. For example:
A new PO arrives via email
UpBrains AI extracts its details
Data is pushed into your ERP or purchasing system
An automated confirmation is sent to the requester or supplier
Your procurement process just became faster, cleaner, and smarter.
✅ Benefits of AI-Driven PO Extraction
Speed: Extract and process POs in seconds
Accuracy: AI reads the details exactly as instructed
Scalability: Handle hundreds of POs per day with ease
Seamless Integration: Syncs with your ERP or workflow engine
Audit-Ready: Structured data output means clean logs for compliance
🔄 Common Use Cases
Procurement Teams automating vendor order intake
Finance Departments matching POs with invoices
Supply Chain Ops using AI to trigger shipments
Accounts Payable reconciling orders with payments
🚀 Get Started with Smart PO Processing Today
Manual entry is yesterday’s workflow. UpBrains AI gives you the tools to extract, understand, and automate every PO interaction—saving time and improving process visibility.
AI-Powered Purchase Order Extraction: Streamline PO Data Entry with UpBrains AI
📦 The Problem with Manual PO Handling
Purchase orders are core to business operations—yet most teams still process them manually, line by line. Each PDF, scan, or emailed form has to be read, interpreted, and keyed into procurement or ERP systems.
What if your system could do all that—automatically?
UpBrains Extractor empowers your team to build intelligent, document-aware agents that understand, extract, and act on PO content instantly.
🛠️ How to Extract Information from Purchase Orders with UpBrains AI
1️⃣ Navigate to the Extractor Section
From the UpBrains left-hand menu, open the Extractor module.
2️⃣ Choose Your Extractor Type
You can either:
Use a Prebuilt PO Extractor
Or click Create Custom Extractor for full customization
3️⃣ Configure Your PO Extractor
On the configuration screen:
✅ Name your extractor, e.g., “PO Extractor”
🧾 (Optional) Set Document Class to “Purchase Order”
🗒️ Instructions Field: Clearly state what you want extracted, such as:
PO Number
Buyer and Supplier Names
Issue Date & Delivery Date
Total Amount
4️⃣ Define the Extraction Fields
Start adding the fields you need:
Common Fields:
Purchase Order Number
Buyer Name
Supplier Name
Issue Date
Delivery Date
Total Amount
Line Item Fields: (For itemized products or services)
Product Name
Quantity
Unit Price
Line Total
5️⃣ Upload a Sample PO
Upload a sample file (PDF, image, or raw text) and hit Extract.
The AI reads the file, extracts the specified fields, and displays a preview.
🛠️ If the output isn't perfect, simply adjust your field definitions and run the extraction again.
6️⃣ Finalize and Publish
Once you’re satisfied, click Publish to make your extractor available for use in automation workflows.
🤖 Automate the PO Workflow with AI Agents
Now that your extractor is ready, it can power real-time automation. For example:
A new PO arrives via email
UpBrains AI extracts its details
Data is pushed into your ERP or purchasing system
An automated confirmation is sent to the requester or supplier
Your procurement process just became faster, cleaner, and smarter.
✅ Benefits of AI-Driven PO Extraction
Speed: Extract and process POs in seconds
Accuracy: AI reads the details exactly as instructed
Scalability: Handle hundreds of POs per day with ease
Seamless Integration: Syncs with your ERP or workflow engine
Audit-Ready: Structured data output means clean logs for compliance
🔄 Common Use Cases
Procurement Teams automating vendor order intake
Finance Departments matching POs with invoices
Supply Chain Ops using AI to trigger shipments
Accounts Payable reconciling orders with payments
🚀 Get Started with Smart PO Processing Today
Manual entry is yesterday’s workflow. UpBrains AI gives you the tools to extract, understand, and automate every PO interaction—saving time and improving process visibility.
Shipping & Logistics Documents