🚛 The Challenge with Transport Documentation

Whether it's a paper manifest, a scanned bill of lading, or an emailed delivery note—most logistics paperwork is still unstructured. This means valuable data like shipment numbers, destinations, weights, and contents must be reviewed manually before entering systems like WMS or TMS.

With UpBrains Extractor, that work becomes automatic.

🔍 How to Extract Information from Transportation Documents

Here’s how to turn your logistics documents into structured, machine-readable data:

1️⃣ Open the Extractor Tool

Navigate to Extractor from the left-hand menu in the UpBrains platform.

2️⃣ Create a New Custom Extractor

Click Create Custom Extractor to begin setup.

3️⃣ Define Your Extractor

Set a meaningful name like “Transportation Doc Extractor”.

🔖 (Optional) Set the Document Class to “Shipping” or “Logistics”.

📝 In the Instructions Field, clearly describe what to extract. For example:

·        Shipment ID or Tracking Number

·        Sender and Receiver Information

·        Shipping and Delivery Dates

·        Carrier Info or Vehicle Number

·        Origin and Destination

·        Line Items (products or goods being shipped)

·        Quantity, Weight, or Volume

4️⃣ Add Fields and Line Items

Create fields for each data point. For structured item lists, add Line Item Keys, such as:

·        Product Name

·        Quantity

·        Weight

·        Unit of Measure

·        Total Volume

5️⃣ Upload a Sample Document

Use a representative file: PDF, image (scan), or plain text.
Click Extract to run the test and preview extracted values.

🛠️ Adjust your field definitions if needed.

6️⃣ Publish Your Extractor

Once the results are accurate, hit Publish to finalize.

🧠 Use Case: AI in Logistics & Supply Chain Automation

Combine this extractor with AI Agents to automate:

·        Shipment intake from email or portals

·        Matching shipping documents with orders

·        Updating warehouse systems

·        Verifying delivery status

✅ Benefits of Automating Transport Document Extraction

·        Faster Processing: No more delays entering shipment data

·        Greater Accuracy: Reduce manual errors from reading or typing

·        Real-Time Readiness: Extract on document arrival (email, scan, or upload)

·        Workflow Integration: Push results into ERP, WMS, or CRM

🌐 Who Is It For?

·        Logistics Providers digitizing waybills and manifests

·        Retailers tracking shipments from suppliers

·        Manufacturers monitoring outbound deliveries

🚀 Ready to Make Logistics Smarter?

Say goodbye to manual shipping document handling. With UpBrains AI, your supply chain moves faster, safer, and smarter—powered by real-time document understanding.

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