Each bill is checked for proof of delivery before any amount is judged.
Your Rate Basis
The rate confirmation, or the most specific lane in your carrier contract.
Fuel and Accessorials Checked
Fuel is recomputed and each accessorial is checked against the schedule.
Duplicates Caught
A repeat bill is found across the carrier's earlier invoices.
Decision with a Reason
Approve, reject or dispute, with a reason for the last two.
Cost Allocated to Orders
Freight cost is allocated across orders by weight or equal share.
5–8%
of supplier and freight invoices carry a billing error: money overpaid, or never billed back to the customer
Results for Our Customers
Design partner
AI Procurement DeskInvoice MatchingSpecialty chemicals & ingredients distribution
Challenge: Carrier invoices arrived in every format, with fuel surcharges, detention, and accessorial charges that only a sample of invoices ever got checked against what was agreed.
Solution: Agents extract base rates, surcharges, and accessorials as line items and match every invoice before payment.
Results for Dempsey Corporation
99%
extraction accuracy, engagement-wide
<10%
flagged for review, engagement-wide
Hours → minutes
per batch, engagement-wide
Works with Your ERP
Status written back where the connector supports it.
It checks each carrier bill charge by charge against the rate you agreed. Only the audited amount is proposed for payment.
02How is a freight bill audited against a contract?
The rate basis is the rate confirmation, else the most specific lane in the carrier contract. Fuel is recomputed from the expected line haul and the diesel-index week.
03How are accessorial charges checked?
In order: the charge is on the schedule, it is authorized or evidenced, and it is priced within the schedule. A charge that fails a step is held.
04How are duplicate carrier bills caught?
Duplicates are found by carrier plus PRO number, bill of lading or invoice number across the carrier history. The check holds when two bills arrive at once.
05Which bill formats and shipment types are covered?
Carrier bills arrive as PDF or EDI 210. Presets cover less-than-truckload, truckload and parcel.
06Who approves a freight bill?
An approver chooses approve, reject or dispute carrier, with a reason for the last two. Approvals can be answered from the work queue, the chatbot and email, and an answer from any one closes the item.
